Privacy Policy

Overview

This privacy policy applies to the processing of personal data by Ververica GmbH, Chausseestrasse 20, 10115 Berlin. ("we", "us", "ours") in relation to your interest in or attendance at, Flink Forward Berlin 2024 ("Event"). This privacy policy supplements our website privacy policy, available here.

The data we collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

• Identity Data includes first name, maiden name, last name or similar identifier.
• Contact Data includes billing address, email address and telephone numbers, including the Contact Data of your next of kin or emergency contact.
• Event Data includes additional information we need for the purposes of the events you may take part in such as dietary requirements and food allergies, travel itineraries and accommodation information.
• Profile Data includes your feedback and survey responses.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
• Image Data includes your image in photos or video from the Event for use in internal and external communications and marketing.

Purposes for which we will use your personal data

We will use the information that we collect about you for the following purposes:

• Performance of a contract with you and manage your relationship with us: To register you as a new customer or process the booking of the Event or to improve our products/services, marketing or customer relationships
• Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests. For example, to fulfil and monitor our legal responsibilities. We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
• Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that we are subject to.
• For general administration and organisation of our events: We may contact you to provide you with information about the Event, such as event updates, possible changes, cancellation or similar information, for planning and logistics, to invoice you, in the event of an emergency, and general administration of your attendance (such as creating a delegate list for the Event).
• Enhancing our events: We may film and photograph the Event which will be used to market our services and to promote future events on our website, social media channels and in marketing materials. We may also contact you for your feedback or review after the Event you have attended or to assess the activity of our attendees at the Event.

Third party

We may share your personal information with other third parties where this is necessary for legal or regulatory reasons or where it is in our legitimate interests, in order to facilitate us to organise this Event. These third parties may include: our auditors or external financial or legal advisors, regulatory authorities, government authorities and/or law enforcement officials, if mandated by law or if needed for the protection of our legitimate interests in compliance with applicable laws; our suppliers, business partners, sub-contractors or business support service providers; and our agents who organise the Event on our behalf. Our agents may contact you to ask for further information in relation to this Event (such as hotel booking and arrangement of logistics), any personal information provided to our agents by you will be processed in accordance with our agents’ privacy policy (if applicable).

Direct marketing

Subject to obtaining your specific consent (or where otherwise permitted by applicable law in your jurisdiction), we may use your name, phone number, residential address, email address and fax number (which may incorporate personal data) to provide notices, surveys, product alerts, related communications and other marketing and promotional materials to you relating to goods and services offered by us. If you would like to discontinue receiving this information, you may update your email preferences by using the "Unsubscribe" link found in emails we send to you or at your member profile.

How long will we retain your personal data

We will retain your personal data for the purposes described in this privacy policy where we have an ongoing legitimate business need to do so. In certain circumstances, we will need to keep your personal data for legal reasons after our relationship has ended. The specific retention periods depend on the nature of the personal data and why it is collected and processed, and the nature of the legal requirement. When we have no ongoing legitimate business need or legal reason to process your personal data, we will either delete or anonymize it or, if this is not possible, then we will securely store your personal data and isolate it from any further processing until deletion is possible.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Contact details

We have appointed a data protection officer (DPO). If you have any questions about this privacy policy or our data protection practices please contact:
Attention: Data Protection Officer
c/o Chausseestrasse 20, 10115 Berlin
E-mail address: dataprotection@ververica.com
For individuals in the EEA, Ververica GmbH is the relevant "data controller" for the purposes of EEA data protection law.